FT/Year Round position

Assist the Director of Foundation in carrying out their responsibilities:

prepare bank deposits, reconcile various accounts and maintain accurate

records.  Assist with events, various projects, and campaigns.                                        

RESPONSIBILITIES:

• Promote the mission of Bishop O^†Gorman Catholic Schools
• Research and maintain donor/potential donor history
• Deposits for the Foundation
• Reconcile General Ledger account numbers for Foundation
• Maintain various spreadsheets (insurance, scholarship, events, other)
• Assist with audit duties
• Data Entry for Foundation donors into Donor Perfect and reconcile
• Back up for Development office for data entry into Donor Perfect and the daily back-up of Donor Perfect
• Past due billing for Foundation
• Oversee the Annual Report:
  • Manage timelines
  • Gather information
  • Interview and write stories
• Assist with Foundation campaigns
  • Maintain donor database
  • Enter gifts and pledges in Donor Perfect
  • Filing for campaign
  • Prepare past due information
  • Prepare deposits and thank you letters
  • Maintain ACH donor database
  • Assist with mailings
  • Assist business office with reconciliation
• Coordinate various Foundation meetings and events including committee meetings and annual meetings
• Keep books of record (minutes, agendas, etc.) for:

              Institutional Advancement Committee

              Executive Committee

              Investment Committee

              Foundation Membership

              Contracts of the Foundation

              Foundation Receipts, Expenses and Disbursements (i.e. Scholarships)

• Assist with Foundation marketing materials
• Assist with Foundation newsletter, reports and correspondence
• Write, telephone or visit individuals to assist in solicitation of funds or gifts in kind
• Arrange for annual donor activity statements
• Assist with marketing & promotion of Foundation
• Represent the Foundation at meetings as needed
• Maintain ongoing record of all distributions from endowment funds-unique attributes as per donor intent
• Assist in daily office operations such as bank deposits, mailings, telephone coverage etc.
• Coordinate scholarship award process
  • Prepare applications for all scholarships
  • Organize scholarship selection committee meetings
  • Communication with applicants, recipients, donor families, principals, colleges, committee members, and others
  • Process, copy, and distribute scholarships to donor families and committee members
  • Prepare certificates for all scholarships from Bishop O^†Gorman Catholic Schools Foundation
  • Prepare and send all recipient and non-recipient letters for all scholarships
  • Communicate with college scholarship recipients to coordinate payment of scholarships first and second semester of college
  • Work in combined effort with accounting department for scholarships for which tuition credit is given to the student
  • Make requests and deposit funds from CCFESD for Payment and/or reimbursement of scholarships given

QUALIFICATIONS:

• BA Degree preferred
• Experience in Development or Foundation helpful
• Computer experience with spreadsheets and databases
• Exhibit the core values of Bishop O^†Gorman Catholic Schools:  Faith, Unity, Excellence, and Integrity
• General accounting, finance and investments skills
• Confidentiality and accountability
• Strong verbal and written communication skills
• Self-motivator
• Organizational skills
• Attention to detail
• Flexibility
• Adapts well to a variety of tasks
• Ability to work with a wide variety of people